Privacy Policy

Last Updated: April 26, 2026

1. Introduction

At WinPhotonics, we are deeply committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains how we collect, use, and protect your personal data in connection with your use of our website winphotonics.com.

2. Data Controller

The data controller responsible for the processing of your personal data under this Privacy Policy is:

WinPhotonics Goethepark 9, 10627 Berlin, Germany

Email: info@winphotonics.com

3. No Use of Tracking Cookies, Analytics, or Tracking Software

We want to make our approach to your privacy as clear as possible:

  • We do not use any cookies for tracking or analytical purposes. This means we do not place data files on your device to monitor your browsing behavior or gather statistics about your visits.
  • We do not use analytics software (e.g., Google Analytics, Matomo) on our website. We do not collect aggregate data about visitor numbers or user journeys.
  • We do not employ any third-party tracking software or pixels. We do not allow external services to track your interactions with our site for advertising or other purposes.

4. Secure Connection and Encryption (HTTPS/SSL)

To ensure the highest level of security for our visitors, our website uses HTTPS/SSL encryption. When you visit winphotonics.com, the padlock icon in your browser’s address bar indicates that all information exchanged between your computer and our server is encrypted. This protection is powered by the trusted Let’s Encrypt system, ensuring that your connection and any data sent to us remain private and protected from unauthorized access.

5. Data Collected and Purpose of Processing

We process personal data that you provide directly to us when you contact us via email or our website to manage inquiries and facilitate business communication.

Types of personal data we collect may include:

  • Contact Information: Your name, email address, company name, and any details provided within your message or inquiry.
  • Server Log Data: Like all web servers, our server automatically collects standard log data such as your IP address, browser type, operating system, pages visited, and the date/time of access. This data is used solely for ensuring the security, stability, and functionality of the website and is not used for tracking or identifying individuals.

Purposes of Processing:

  • To handle your inquiries: Responding to your requests and managing our business relationship.
  • To ensure technical security: Monitoring server logs to detect and prevent security incidents or technical issues.

6. Legal Basis for Processing (GDPR Article 6)

Our processing of your personal data is based on the following legal bases:

  • Performance of a Contract (Art. 6(1)(b) GDPR): Processing is necessary to respond to your inquiries or to take steps at your request prior to entering into a contract.
  • Legitimate Interests (Art. 6(1)(f) GDPR): Processing is necessary for our legitimate interests in ensuring the proper operation and security of our website.

7. Data Recipients and Transfers

Your personal data is primarily processed by WinPhotonics staff. We do not share your personal data with third parties for marketing, advertising, or tracking purposes.

  • Service Providers: Our website is hosted on secure infrastructure. We have entered into appropriate data processing agreements with our hosting provider to ensure your data is handled in compliance with GDPR.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements (e.g., commercial and tax law retention periods). Server logs are typically retained for a short period for security purposes.

9. Your Data Protection Rights (GDPR Articles 15-22)

Under the GDPR, you have the following rights:

  • Right of Access: Request access to the personal data we hold about you.
  • Right to Rectification: Request corrections to inaccurate or incomplete data.
  • Right to Erasure: Request deletion of your data under certain conditions.
  • Right to Restriction: Request that we limit the processing of your data.
  • Right to Lodge a Complaint: You have the right to complain to a supervisory authority. In Germany, the relevant authority for WinPhotonics is the Berlin Commissioner for Data Protection and Freedom of Information.

To exercise these rights, please contact us using the details provided in Section 2.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices. Any new versions will be posted on this page, and the “Last Updated” date will indicate the most recent changes.